How Pay Stub Generation Works
Create accurate, professional pay stubs in six simple steps — no accounting knowledge required. Our guided process handles the math so you can focus on running your business.
Six Steps to a Professional Pay Stub
Follow our guided workflow from start to finish. Most users complete their first pay stub in under five minutes.
Enter Employee Information
Start by entering basic details about the employee — name, address, Social Security Number, and pay period dates.
Our smart form validates each field in real-time, catching common errors before they become compliance problems. Works for full-time, part-time, and contract workers.
Add Earnings
Input regular wages, overtime, bonuses, commissions, or any other compensation. Hourly and salary formats are both supported.
The system automatically calculates gross pay, overtime multipliers (1.5×), and handles multiple pay types on a single stub — no manual math needed.
Select Deductions
Choose from federal, state, and local tax withholdings, plus voluntary deductions like health insurance, 401(k), and garnishments.
Pre-loaded with current IRS tax tables and state-specific rates so the deductions are always accurate. Toggle each line item on or off with a single click.
Customize Your Stub
Add your company logo, select a professional template, and pick your preferred color scheme to match your brand.
Choose from multiple templates designed for small businesses, independent contractors, and enterprise payroll. Every template is print-ready at 300 dpi.
Preview & Verify
Review a full-resolution preview of your pay stub before committing. Check every figure and edit anything in seconds.
Our side-by-side view shows input data alongside the rendered stub. The compliance checker flags anything that looks off — giving you confidence before you download.
Download & Distribute
Download your pay stub as a PDF instantly. Email it directly to your employee or print it — all in one click.
PDFs are optimized for both digital distribution and physical printing. Every stub is stored securely in your account for future reference and re-download.
Accuracy, Compliance & Time Savings — Built In
Our generator isn't just fast — it's engineered to keep you compliant and give you back hours every pay period.
Under 5 Minutes
Most pay stubs are completed in under five minutes, even on the first try. Returning users average under two minutes per stub.
100% IRS Compliant
Tax tables update automatically with every IRS publication change, so your stubs always reflect current federal and state rates.
Instant Calculations
Gross pay, net pay, and every deduction update in real-time as you type — zero waiting, zero spreadsheet errors.
Audit-Ready Records
Every generated stub is stored in your account with a full audit trail, making tax season and employee disputes straightforward to resolve.
Reuse & Repeat
Save employee profiles and pay structures so recurring stubs take seconds. Bulk generation is available on higher-tier plans.
Bank-Level Security
All data is encrypted in transit and at rest. We never share your payroll data with third parties — period.
Ready to Create Your First Pay Stub?
Join thousands of small business owners and independent contractors who generate compliant, professional pay stubs in minutes — not hours.
No credit card required to preview your stub